Parish Council - Minutes Feb 2017










BB10 4RF




Present: Couns B. Newman,, J. Heaps, D. Hall, P. Shaw, J. Myers, I Hargreaves, N. Goodall , G. Cropper, County Coun. Wakeford and two members of the public.

1. Apologies for absence


2. Declaration of interests


3. Questions from residents

Mrs J. Duerden read out a letter outlining her frustrations over the parish council’s handling of an issue she had raised with the parish council and she had put together her thoughts for a flowchart system , she suggested the council could use in the future. She said she would email a copy of this to the clerk and this could then be emailed round for all members to consider. Coun. Newman thanked Mrs Duerden for her input.

4 Minutes of the last meeting

These were accepted.

4. Matters arising from minutes

4.1 Car park at the bottom of Old Laund Street

Pendle say there is no specific planning designation for this land. As this concern over domestic and building waste, the council is to contact the owner. Evidence of how the area is affecting community life is also needed and the clerk had passed on the contact details of the original complainant.

4.2 Electricity sub station

This has been tidied up.


4.3 Defibrillator casing

Coun. Goodall has taken to the casing to an electrician to fix.

4.4 Harpers Garden

A meeting had been held with Nick Riley of Groundworks and a number of councillors. The clerk reminded councillors that there is £1,500 available until the end of March from Barrowford and Western Parishes Committee to spend on floral projects.

There was divided opinion as to what work should be done. Coun. Shaw said that everyone in the area had their own gardens and the Harpers garden is not used and no money should be spent on it. He suggested any money is spent on the area around the village hall as this is the hub of the community. Coun. Shaw said the garden area should be sold by the council.

Coun. Heaps said she wanted more quotes for the work and Coun. Newman said he felt the area just needed tidying up and the cobbles power washing.

It was agreed to seek public consultation, initially via posters, to see if any community groups would like to take over the maintenance of the garden or whether people think it should be sold.

It was also agreed to source quotes for work to make community beds at the side of the village hall.

4.5 Play area

Coun. Newman had obtained a quote for work at the play area using the £10,000 Section 106 money which was earmarked for the play area only. The former Friends of Fence Play Area have also £800 left in their funds. Thie work includes creating banking, plants and a new roundabout for the smaller children. Due to there being no meeting in January, this quote had been emailed to all councillors. The quote was agreed by all councillors, with Coun, Heaps against and Coun. Cropper abstaining.. Coun. Heaps said she felt the money could have been spent better elsewhere in the village.

4. 6 Gardener

PDS Landscape does not wish to continue with the grass cutting contract. Three quotes are to be sought before the next meeting.

4.7 Drainage problems at the corner of St Anne’s Way

LCC have inspected this area and say all is ok.

4.8 Main grate sinking and kerb problems at Woodside Cottages

LCC has investigated and found no defective gully. There is a low kerb along the carriageway edge, however LCC say there is no highway safety issue or hazard and therefore no intervention is needed by LCC at the moment. Councillors were not in agreement with the reply and Coun. Heaps suggested bollards are put up. County Coun. Wakeford is to speak to LCC re finding a solution.

5 Reports from outside bodies

Coun. Newman said the Christmas party for the over 70s had been well received. Thanks were expressed to Coun, Hall for her help. £400 had been raised on the day through ticket sales and Coun. Wakeford is to arrange for a £750 grant from his members fund to be given to the parish council.

6 Correspondence

A letter was received from Mr and Mrs Addison of Wheatley Lane Road asking for the defunct telephone kiosk and the pillar box next to it to be removed from the land now the post office has closed. The clerk to request clarification of land ownership via deeds for the telephone kiosk. The pillar box is a matter for the Royal Mail, but the council is keen to keep it in the village.

Invitation to The Mayor’s Bit of a Do.

7. Planning

16/0816/HHO – erection of single storey extension to side and rear of 9 Hoarstones Avenue – no objections.

8. Finance


£400 – ticket sales for Christmas party.

£638 – collection from Santa Sleigh Ride.

Authorised payments were made to:


£284.42 - Rebecca Hay, clerk's salary and expenses.

£184.50- D. Halstead, lengthsman's salary and expenses...

£31.62 – Clerk’s pension contribution.

£30 – J. Barritt, PAYE.


£284.42 - Rebecca Hay, clerk's salary and expenses.

£58.50- D. Halstead, lengthsman's salary and expenses...

£31.62 – Clerk’s pension contribution.

£50 – C. Whitham for website renewal.

£154.50 – B. Newman for Christmas lights and printing of chairman’s newsletter.

£1,296.25 - Fence Gate for Christmas party.

£52.50 - D. Hall, raffle prizes for Christmas party.

£320 – donation to St Anne’s Church from Sleigh Ride collection for youth work.

9. Any other business

Coun. Goodall reminded councillors that it was unethical to discuss non parish council business in public when parish councillors are all together.

A sign at Heathgate has fallen off. Coun. Newman to arrange repair.

10 Date of next meeting

March 6th at 7 p.m. Fence Village Hall. Please note the May meeting will be on May 8th due to the Bank Holiday.